Administrative Virtual Assistant

Reliable Internet connection Ability to work with minimum supervision Ability to work in a fast-paced environment Highly organized Excellent multitasking and time management skills Excellent verbal and written communication skills Fully computer literate with proficiency in Microsoft Office Working knowledge of spreadsheet and word-processing programs Familiarity with social media platforms Proficiency with cloud-based platforms (Google Docs, Skype, remote messaging apps) Skilled in data entry Familiarity with Practice Better (EHR/practice management) Basic design skills in Canva Detail-oriented Proactive Warm and empathetic Organized and structured Reliable and consistent Learner mindset Calm and patient

Answer phone calls and respond to emails Schedule appointments and meetings (approval required) Issue invoices to clients Make travel arrangements Conduct online research Prepare presentations Organize and manage contacts and data for analysis Create profiles and follow-up in Practice Better Track and ensure completion of liability and health forms Maintain client records and progress Retrieve and process AI-generated Zoom summaries Prepare and upload client protocols and reports Track and monitor all client appointments Use Canva to prepare HTMA report templates Support content posting and formatting tasks Organize marketing and session materials