Administrative Assistant

Strong proficiency in Microsoft Office, especially Microsoft Teams. Experience with Google Workspace (Gmail, Calendar, Drive). Working knowledge of Adobe Acrobat for document preparation. Comfortable learning and using AI tools with provided guidance. Exceptional attention to detail. Ability to follow written and verbal instructions precisely. Strong organizational and time-management skills. Fast learner who adapts quickly to new systems and procedures. High level of professionalism and commitment to confidentiality. Prior experience in a law office or legal support role (preferred). Familiarity with immigration law procedures and forms (preferred). Experience with legal practice management software (preferred).

Manage Microsoft Calendar and Google Calendar systems. Apply firm calendar rules and scheduling conventions. Monitor daily workflows to support attorney productivity. Customize attorney-approved templates with client-specific information. Use AI tools to generate client correspondence. Answer incoming phone calls professionally. Retrieve and route Dialpad messages. Sort incoming mail and file documents. Use Adobe Acrobat to package immigration applications. Prepare filings for submission to government agencies. Review and prepare immigration forms. Upload attorney research into AI systems. Ensure work complies with firm Standard Operating Procedures (SOPs).