Administrative Assistant - Toronto, Canada

Experience in administrative support, executive assistance, recruiting coordination, operations, and/or finance support roles. Strong organizational and multitasking skills with excellent attention to detail and follow-through. High discretion and comfort handling confidential information. Clear, professional communication skills in English. Comfort working across time zones in a remote-first environment. Proficiency in Google Workspace (Docs, Sheets, Drive) and other productivity tools. Proficiency with QuickBooks Online (QBO) or similar accounting software is a plus. Experience with HR processes, compliance, or people operations is a plus.

Provide day-to-day administrative support to the Finance & Admin Director. Coordinate complex scheduling across multiple stakeholders and time zones. Prepare agendas, briefing materials, and meeting notes. Draft, format, and polish internal and external communications. Coordinate interview logistics end-to-end. Serve as a candidate-facing point of contact. Maintain recruiting trackers and documentation. Keep day-to-day operational workflows moving. Organize and maintain internal documentation and templates. Support contractor and vendor onboarding. Prepare invoices and support accounts receivable tracking. Assist with vendor payments and reimbursements. Review employee timesheets and expense submissions. Categorize bank feed transactions and support reconciliations. Maintain organized financial records. Assist with budget tracking and basic financial reporting.