Talent Ops Assistant

C2 English level (spoken and written) 1–3 years of experience in HR, recruiting coordination, or talent operations Strong familiarity with ATS systems Exceptional organizational skills and attention to detail Comfortable with repetitive and process-driven work Ability to work independently with minimal oversight Fast learner who adapts quickly to new tools and systems Professional, reliable, and committed to high-quality execution

Own Ashby ATS setup, updates, and maintenance. Maintain job postings, pipelines, scorecards, tags, and automations. Ensure clean and accurate data for reporting. Prepare weekly recruiting reports. Post and maintain openings across job boards. Review inbound applications daily. Filter candidates based on experience, English level, and job criteria. Move, tag, and disposition candidates in Ashby. Schedule interviews. Prepare scorecards, interview packets, and candidate briefs. Follow up with candidates. Send assessments and track completion. Conduct professional reference checks. Summarize reference check findings. Assist recruiters with building candidate longlists. Apply advanced filters on LinkedIn Recruiter. Tag and hand off sourced candidates. Assist with internal hiring processes. Support quarterly performance review cycles. Maintain employee records and HR files. Support the CEO with scheduling and document preparation. Assist with internal operations tasks.