Assistant Project Manager - Construction

Fluency in English, both written and verbal A degree in Project Management, Architecture, Civil Engineering, or a related discipline Proficiency in MS Office, Google Suite, Miro Experience with Atlassian Suite Familiarity with core project management principles Proven ability to work effectively in a remote, home-office environment Highly organized, process-driven, and detail-oriented Self-motivated with a proactive mindset and strong sense of accountability Comfortable working independently and adapting to evolving project requirements in a fast-paced environment Proficiency in additional languages (Spanish or Russian) (Nice to Have) Working knowledge of design software such as AutoCAD, Revit, or Navisworks (Nice to Have)

Schedule and coordinate internal and external meetings, prepare agendas, and distribute meeting minutes Assist in the preparation of key project documentation Monitor project schedules, follow up on deadlines, update task trackers, and issue timely reminders Manage the internal file server and document management platform (Trimble Connect); ensure proper organization, tracking, and storage of submittals and correspondence from external parties; oversee the approval and issue process for construction documentation Facilitate communication across procurement channels, assist with preparation of procurement briefs, reports, and spreadsheets; maintain proper record keeping of procurement-related documents and correspondence Oversee the administration of software licenses and equipment for the design department; coordinate access rights and manage general administrative support tasks