Executive Virtual Assistant (with Project Management experience)

Strong ability to build and maintain organized task-tracking systems. Experienced in monitoring progress, meeting deadlines, and creating repeatable workflows. Familiar with project management tools such as ClickUp, Asana, Monday.com, or Trello. Skilled in managing multiple priorities with efficiency and confidentiality. Adept at coordinating across teams and balancing administrative and operational duties. Experience assisting executives or entrepreneurs with calendar, email, and task management. Capable of preparing SOD/EOD reports, agendas, and trackers to ensure alignment. Clear, concise communicator with strong writing and documentation skills. Able to distill key updates, flag critical items, and support informed decision-making. Proactive, detail-oriented, and adaptable in dynamic environments. Maintains discretion and professionalism when handling sensitive information. Familiar with tools such as Gmail, Outlook, Slack, Google Workspace, Microsoft Office, and QuickBooks or Notion.

Develop and maintain systems for tracking projects, tasks, and priorities. Monitor deliverables, timelines, and budgets. Prepare daily SOD/EOD summaries, consolidate priorities, and flag blockers or delays. Manage inbox by prioritizing messages, drafting responses, and ensuring timely follow-ups. Oversee the executive’s calendar, schedule meetings, and provide daily/weekly overviews. Track expenses, payments, and reimbursements with proper documentation. Coordinate with vendors and contractors for services, invoicing, and issue resolution. Provide administrative support including document prep, research, and data management. Assist with personal or logistical tasks. Maintain documentation of workflows and ensure visibility into progress and deadlines.