Administrative Assistant IV
A
AffirmFinancial Services
United States, EST, PSTFull-TimeExecutive
Salary102000 - 155000 USD per year
Job Details
- Languages
- English
- Experience
- 2+ years
- Required Skills
- Project CoordinationMicrosoft OfficeDocumentationAttention to detailOrganizational skillsTime ManagementMultitasking
Requirements
- 2+ years of relevant administrative experience.
- Ability to work independently and across teams.
- Experience in a rapidly growing, fast-paced environment.
- Working knowledge of Google Suite, Microsoft Office, Navan, and Zoom.
- Strong work ethic, professionalism, confidentiality, and good judgment.
- Ability to handle conflict and provide diplomatic feedback.
- Highly organized and resourceful with attention to detail.
Responsibilities
- Support two Vice Presidents with administrative needs.
- Manage calendars and schedule meetings across time zones.
- Prepare for meetings, including drafting agendas and communicating with attendees.
- Manage executive schedules for efficient task completion.
- Attend meetings to manage Zoom, track, and follow up on action items.
- Plan and coordinate events, including offsite meetings and team building.
- Submit expense reports and coordinate travel.
- Prepare documents and presentations using Google Suite.
- Reconcile basic team travel and expense budgets.
- Partner with the Leadership Support Team for wider team coordination.
