Grants and Contracts Administrator

Posted about 2 months agoViewed

59829 - 96900 USD per year

ALAZCACOCTDEFLGAHIILIAINKYLAMDMAMIMEMTNHNJNYNCOHORPASCTNTXVAWA& WashingtonDCFull-TimeGrants and Contracts Administration

Location:AL, AZ, CA, CO, CT, DE, FL, GA, HI, IL, IA, IN, KY, LA, MD, MA, MI, ME, MT, NH, NJ, NY, NC, OH, OR, PA, SC, TN, TX, VA, WA, & Washington, DC

Languages:English

Seniority level:Middle, No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position. 3 years of relevant experience (Associate tier). 6 years of relevant experience (Senior tier).

Experience:No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position. 3 years of relevant experience (Associate tier). 6 years of relevant experience (Senior tier).

Skills:

Project ManagementFinancial ManagementAnalytical SkillsCollaborationMicrosoft ExcelAccountingAttention to detailOrganizational skillsWritten communicationMultitaskingDocumentationComplianceMicrosoft Office SuiteResearchReportingBudgeting

Requirements:

Bachelor's degree program in a related field. Communications, analytical, and organizational skills. Proficient use of computers; solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point). Ability to communicate both verbally and in writing with all levels of the organization. Ability to manage and prioritize multiple projects/tasks simultaneously. Ability to create verbal and written reports. Knowledge of federal rules and regulations relating to research grant and/or contract activity. Knowledge of Duke University policies and procedures relating to grant and contracts activity. Knowledge of Duke University processes, systems and offices related to grant and contract submission and management. Understand and apply federal and university rules to management of effort allocation. Understand and apply costing rules and regulations. Experience with/Ability to perform required functions in SPS, R3, grants.duke and SES. Understand financial processes and controls including the reconciliation process. Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (online), Basic Compliance (online), Duke Human Research Training (online), Budget Development and Negotiation Training, and Industry Funded Clinical Research—Process for Contracts within first six months of hire. Successful completion of the Research Administration Academy (RAA) is expected.

Responsibilities:

Manage and oversee an assigned portfolio of complex grants and contracts. Assist faculty/PI in the development, preparation, and submission of grant and contract proposals. Ensure applications and contracts meet agency and university guidelines. Detailed reconciliation of assigned project budgets. Prepare complex budget reports and adjustments. Manage lifecycle of grant or contract, including budget, reporting, and compliance. Establish sub-recipient financial and reporting requirements. Monitor compliance with agency and University regulations regarding reporting. Maintain financial records per institutional guidelines. Develop project management plan. Interpret departmental policies and procedures. Apply federal and university rules to manage effort allocation.