Executive Assistant (India)
Company:
Location:India, US work hours
Languages:English
Seniority level:Executive, Minimum of 3 years
Experience:Minimum of 3 years
Skills:
Microsoft OfficeCommunication SkillsOrganizational skillsTime ManagementWritten communicationResearchVerbal communicationCRM
Requirements:
- Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc).
- Bachelor's degree or any certificate course (required).
- Excellent phone, email, and instant messaging communication skills.
- Excellent English communication skills, both written and verbal (at least B2 level).
- Solid organizational & time management skills.
- Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP.
- Experience with word-processing software and spreadsheets (e.g., MS Office).
- Knowledge of online calendars and scheduling (e.g., Google Calendar).
- Proactive attitude & willingness to be trained.
- Able to work on a graveyard shift.
- USB Headset with Noise Cancellation feature.
- Working Webcam.
- Main and backup computer: at least 1.8 GHz processor with at least 4GB RAM.
- Main Internet Service Speed: at least 25 Mbps wired connection.
- Backup Internet Service Speed: at least 10 Mbps.
Responsibilities:
- Create and send statements or invoices, track payments, and record company expenses.
- Gather data on trends, industry best practices, and prepare reports.
- Store and organize documents and files.
- Prepare lead lists or meeting minutes, transcribe audio, prepare payroll information, and organize research notes.
- Research products, purchase goods & secure samples.
- Store, update & collect information for marketing and sales campaigns through a CRM system.
- Monitor projects, conduct internal communication & organize company data.
- Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
- Prepare itineraries, book hotels, rental cars, etc.
- Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
- Reply to emails, follow up on correspondence, organize inbox, and notify clients about important emails.
- Synthesize data & other content into cohesive reports and presentation slides.
- Upload videos, manage negative reviews, and keep the account profile up to date.
- Ad hoc tasks
