Virtual Assistant - Transaction Coordinator

Bachelor’s degree required (preferred in Law, Business Administration, or English) Must live in South America Excellent spoken and written English (professional and confident communication) Tech-savvy and comfortable learning new tools quickly Exceptionally well-organized and detail-oriented Strong analytical thinking and problem-solving ability Friendly, professional, and works well in a collaborative environment High level of ownership, accountability, and follow-through

Manage real estate transactions from contract to close, ensuring accuracy and timeliness Review, organize, and track all contracts and documents to ensure compliance Coordinate with clients, agents, lenders, and escrow officers to ensure smooth closings Keep detailed records and maintain organized digital files Maintain timelines and follow up on critical dates and deliverables Communicate professionally with all parties involved in the transaction Use CRM systems, spreadsheets, and checklists to manage multiple files simultaneously Prepare summaries and updates for management or team leads Utilize transaction coordination tools, CRM software, and cloud-based systems (training provided) Support digital document management, data entry, and automation processes Leverage ChatGPT or other AI tools for drafting and reviewing correspondence when appropriate