Invoice Billing & Vendor Coordinator (EST Hours) - Remote
Company:ISTA Personnel Solutions
Location:South Africa, EST
Languages:English
Seniority level:Middle
Skills:
Microsoft ExcelCommunication SkillsCustomer serviceAccountingAttention to detailWritten communication
Requirements:
Experience in invoice verification Experience in billing reconciliation Experience in vendor follow-ups Strong understanding of invoice processing Strong understanding of vendor reconciliation Strong understanding of billing accuracy Familiarity with QuickBooks (or equivalent accounting software) Excellent attention to detail High accountability Strong written communication skills Strong verbal communication skills Fixed fibre line internet with minimum speed of 25 Mbps (upload & download) Ability to support a wired Ethernet connection Reliable power backup solution
Responsibilities:
Review third-party vendor invoices for pricing, unit, or service errors. Match vendor invoices to internal order records. Follow up with vendors to resolve discrepancies and request revised invoices. Use QuickBooks (or similar accounting system) to support billing workflows. Assist in preparing accurate client invoices based on validated vendor data. Store and manage service contracts in Hubspot. Send onboarding/welcome emails to new clients. Handle basic collections (light follow-ups to ensure invoice processing).
