Personal Assistant & Operations Associate
New
A
Assist WorldLife sciences investment
South Africa, Pacific Standard Time (PST) working hoursFull-TimeMiddle
Salary1,200 - 1,540 USD per month
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Job Details
- Languages
- Excellent written and verbal English communication skills
- Experience
- 3+ years of experience supporting executives, founders, entrepreneurs, or high-performing professionals
- Required Skills
- Project ManagementEnglish communicationGoogle WorkspaceProcess improvement
Requirements
- Have 3+ years of experience supporting executives, founders, entrepreneurs, or high-performing professionals.
- Have exceptional organizational and project management skills.
- Have strong experience with Google Workspace, including Docs, Sheets, Calendar, and Gmail.
- Have experience using Airtable or the ability to learn new systems quickly.
- Have excellent written and verbal English communication skills.
- Demonstrate outstanding attention to detail and follow-through.
- Be able to manage multiple priorities with minimal supervision.
- Demonstrate professionalism, confidentiality, and discretion.
- Previous experience as an Executive Assistant, Chief of Staff, Operations Coordinator, or Personal Assistant is preferred.
- Experience supporting executives in technology, venture capital, healthcare, consulting, or startups is preferred.
- Familiarity with process improvement and workflow optimization is preferred.
- Experience working remotely with U.S.-based executives is preferred.
Responsibilities
- Manage an ever-changing personal and professional calendar across multiple priorities.
- Coordinate healthcare appointments and ongoing medical care for the executive and family members.
- Research and communicate with doctors, specialists, healthcare providers, and other service professionals.
- Coordinate domestic and international travel, including flights, accommodations, transportation, itineraries, and contingency planning.
- Build and improve systems that increase efficiency and reduce administrative overhead.
- Maintain and organize information using Google Workspace, Airtable, spreadsheets, and other productivity tools.
- Develop standard operating procedures and documentation for recurring tasks.
- Coordinate projects and follow up on outstanding action items.
- Research vendors, service providers, and new solutions, and track projects, deadlines, and priorities.
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