Executive Assistant / Personal Assistant
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Assist WorldPhilanthropy, consulting, investing
Listing location: South Africa; Workplace type: Remote; Structured job location: South Africa, Google Calendar across multiple time zonesPart-TimeExecutive
Salary600 - 800 USD per month
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Job Details
- Languages
- Excellent written English
- Experience
- 3+ years of experience as an Executive Assistant or Personal Assistant
- Required Skills
- HubSpotGoogle SheetsGoogle WorkspaceCRM
Requirements
- Have 3+ years of experience as an Executive Assistant or Personal Assistant.
- Bring experience ideally supporting a founder, consultant, or busy executive.
- Have strong Google Workspace skills, including Gmail, Google Calendar, Google Drive, Google Sheets, and Google Docs.
- Have experience with at least one CRM, such as Affinity, HubSpot, Attio, or Pipedrive.
- Be able to build a simple pipeline from scratch.
- Have excellent written English and be confident drafting emails in an executive’s voice.
- Be organized, proactive, calm, structured, and reliable in a changing startup-style environment.
- Have strong research skills and be able to summarize options and make recommendations.
- Nice to have: hands-on experience with Claude, ChatGPT, automations, or AI agents.
- Nice to have: exposure to nonprofit, philanthropy, consulting, or investment/VC environments.
Responsibilities
- Manage and triage a high-volume Gmail inbox, prioritizing messages and drafting or sending replies.
- Own the Google Calendar across multiple time zones and coordinate meetings, interviews, and travel.
- Track tasks and follow-ups, and send reminders to keep actions on schedule.
- Coordinate with contacts and draft or send messages on the executive’s behalf when agreed.
- Set up CRM, sales-pipeline, follow-up, and potential-client interview scheduling processes.
- Research CRM options and present recommendations with pros and cons.
- Handle personal administration, including booking appointments and following up with insurers and service providers.
- Coordinate international travel, including flights, accommodation, itineraries, and calendar updates.
- Conduct first-pass research on nonprofits, potential consulting clients, and investment opportunities.
- Use AI tools and help establish recurring workflows and automations.
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