Construction Virtual Assistant
New
2
20four7VAConstruction
Location: Worldwide, SHIFT TIME ZONE: FlexiblePart-Time
Salary not disclosed
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Job Details
- Languages
- English OR English/Spanish; strong written and verbal English communication
- Required Skills
- Microsoft OfficeGoogle WorkspaceAsana
Requirements
- Have experience in administrative, operations, or executive support roles.
- Have strong written and verbal English communication.
- Be comfortable using task trackers, spreadsheets, and shared drives.
- Be able to manage recurring workflows and deadlines.
- Be willing to learn construction-specific workflows, terminology, and processes.
- Complete the short, self-paced internal training before consideration for active placements.
- Have experience with Google Workspace or Microsoft Office.
- Have experience with task or project management tools such as ClickUp, Trello, or Asana.
- Construction or trade industry exposure is a plus, not required.
- Experience with construction CRM, project management, or field-service software is preferred, including Buildertrend, Procore, JobTread, JobNimbus, AccuLynx, Housecall Pro, Jobber, or ServiceTitan.
- Hands-on Buildertrend experience is highly preferred.
Responsibilities
- Provide day-to-day administrative support to construction owners, project managers, or operations teams.
- Manage email correspondence, follow-ups, and document organization.
- Coordinate calendars, reminders, and scheduling.
- Support project scheduling, task tracking, and workflow updates.
- Maintain project folders, files, and documentation.
- Assist with tracking permits, inspections, and compliance items as directed.
- Support vendor and subcontractor communication, outreach, and follow-ups.
- Assist with invoice tracking, purchase orders, expense documentation, and basic bookkeeping coordination.
- Follow client SOPs and help maintain trackers, checklists, and repeatable admin processes.
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