Virtual Executive Assistant
B
Bloom TalentExecutive administration
Open to women based in Nigeria, Ghana and Kenya., Monday to Friday, 9:00 AM to 5:00 PM Atlanta, GA time (Eastern Time).Full-Time
Salary not disclosed
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Job Details
- Required Skills
- Written communicationGoogle WorkspaceAsana
Requirements
- Experience supporting an executive, founder or small business owner.
- Strong written and verbal communication skills.
- Strong organization and follow-up.
- Proficiency in Google Workspace.
- Willingness to learn Asana.
- Discretion with confidential information and dependable follow-through.
- Working equipment, reliable internet and a backup plan such as mobile data.
- Full-time availability for 40 hours a week, Monday to Friday, 9:00 AM to 5:00 PM Eastern Time.
- Remain online and responsive throughout the workday, using WhatsApp or Slack as the main channel and phone call or text as backup.
- Complete Path to Bloom, Bloom Talent’s professional certification, before starting.
Responsibilities
- Manage calendars, appointments, deadlines, reminders and assigned travel.
- Prepare agendas, meeting notes and action items, and maintain a current priorities list.
- Organize email, documents and records, including occasional personal administrative requests.
- Maintain accurate records of clients, vendors, leads, contracts, invoices and pending items.
- Draft documents, proposals, checklists and research summaries for review.
- Handle routine communication with clients, prospects and vendors within approved guidelines, and follow up on inquiries and proposals.
- Summarize client communications, pending matters and next steps.
- Keep tasks current in Asana and Google Workspace.
- Assist with website updates, social media, online listings and lead tracking.
- Send a daily status update covering completed work, work in progress, obstacles and next steps.
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