Real Estate Transaction Coordinator Virtual Assistant

Based in Saudi Arabia, Flexibility to work during U.S. business hours, primarily Monday through Friday, depending on client requirements.Contract

Salary not disclosed

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Job Details

Languages: Excellent written and spoken English proficiency, with a native or near-native level of communication preferred. Spanish-English bilingual proficiency is a plus.
Required Skills: Microsoft OfficeGoogle Workspace

Previous hands-on experience in real estate transaction coordination is required.
Working knowledge of real estate contracts, disclosures, contingencies, transaction timelines, and closing procedures.
Strong document review, transaction file-management, and administrative coordination skills.
Excellent written and spoken English proficiency; native or near-native communication is preferred.
Strong organization, attention to detail, and ability to manage multiple transactions and deadlines.
Ability to communicate professionally with agents, clients, lenders, title and escrow companies, vendors, and other stakeholders.
Ability to work within brokerage procedures, checklists, and compliance guidelines.
Good judgment in identifying contractual or legal questions that must be escalated to licensed professionals.
Ability to learn state-specific real estate forms, brokerage procedures, and client software.
Flexibility to work during U.S. business hours, primarily Monday through Friday, depending on client requirements.
Spanish-English bilingual proficiency is a plus.
Familiarity with transaction management platforms such as SkySlope, Dotloop, BoldTrail, or Brokermint is valuable.
Familiarity with DocuSign, Authentisign, ZipForms, U.S. MLS platforms, real estate CRMs, Microsoft Office, Google Workspace, or project-management tools is valuable.

Manage transactions from executed contract through closing, tracking milestones, contingency dates, and deadlines.
Coordinate routine communication among agents, clients, lenders, title and escrow companies, inspectors, and other stakeholders.
Follow up on outstanding documents, signatures, approvals, and action items.
Prepare transaction documents using agent-provided information, approved templates, and established procedures.
Send documents for electronic signatures and verify required fields, dates, initials, and signatures.
Maintain accurate transaction files in line with brokerage checklists and compliance procedures.
Organize property information and update approved listing details in MLS platforms when authorized.
Manage transaction-related emails, scheduling, reminders, reports, and follow-ups.
Update transaction management platforms, CRMs, and task-management systems across multiple active files.
Escalate contractual questions, negotiations, and matters requiring a licensed real estate professional.

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