Business Operations Coordinator
New
D
Dream ThreeEntertainment
Remote (U.S.) or Hybrid (NYC/LA) candidates are welcome., ETPart-TimeJunior
Salary25 - 35 USD per hour
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Job Details
- Experience
- Typically 1–3 years
- Required Skills
- Project CoordinationSlackAsana
Requirements
- Bring relevant experience in operations, project coordination, executive support, or business administration, typically 1–3 years; equivalent practical experience is welcome.
- Demonstrate accurate follow-through, professional writing, sound judgment, and ownership of recurring work.
- Be comfortable using spreadsheets, preparing documents, tracking tasks, and learning new systems.
- Use Asana, Airtable, Slack, Dropbox, Word/Excel, DocuSign, and designated business-administration tools; experience with comparable platforms is welcome.
- Entertainment or talent-representation experience is a plus.
- Familiarity with contracts, deal memos, financial paperwork, multiple business entities, or process documentation is a plus.
- Work standard business hours, Monday–Friday, 10am–6pm ET; some evening or weekend work and occasional business travel may be required.
Responsibilities
- Maintain tasks, deadlines, and trackers, and translate decisions into assigned actions.
- Coordinate administrative handoffs with project teams and partners.
- Coordinate scheduling, meeting preparation, designated correspondence, and approved business travel for the CEO.
- Collect and check invoices, receipts, and vendor documents; route approvals and maintain status records.
- Follow up with the bookkeeper and appropriate partners on financial paperwork.
- Prepare deal memos and booking documents from approved templates and confirmed terms.
- Coordinate contract review, signatures, deadlines, and booking logistics.
- Keep assigned records and instructions current, run established workflows, and propose practical improvements.
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