Forms & Project Coordination Specialist
New
G
GSD StaffingOperations support
Fully Remote – Nearshore (LATAM); Location: Medellín, CO / Guadalajara, MX / Lima, PE / Quito, EC / San José, CR. Must be based in an eligible Nearshore country in Latin America., Monday–Friday, aligned with US Business Hours; available to work full-time during the required US business hours.Full-Time
Salary1,300 USD per month
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Job Details
- Languages
- Strong written English communication skills.
- Required Skills
- Project CoordinationMicrosoft Excel
Requirements
- Previous experience in project coordination, operations support, administrative support, or a similar role is preferred.
- Strong Microsoft Excel skills, particularly sorting, filtering, lookup functions, and comparing lists to identify duplicates or mismatched information.
- Strong attention to detail and ability to handle repetitive, accuracy-critical tasks.
- Organizational and time-management skills to manage multiple projects and deadlines.
- Strong written English communication skills.
- Ability to follow documented procedures, work independently, and take responsibility for assigned tasks.
- Must be based in an eligible Nearshore country in Latin America.
- Must be available to work full-time during the required US business hours.
- Reliable internet connection and suitable work-from-home setup.
- Experience using Repsly or similar field management platforms is preferred.
- Experience with digital form creation, management, or data administration is preferred.
- Experience coordinating projects for US-based companies is preferred.
- Familiarity with project tracking tools and spreadsheet-based workflows is preferred.
- Experience managing product lists, schedules, and structured data is preferred.
Responsibilities
- Create, update, and maintain Repsly forms for projects using established naming and formatting standards.
- Review and correct forms, remove duplicates, and disable outdated forms when projects end.
- Maintain product lists and ensure they align with the corresponding forms and projects.
- Test forms before project launches to confirm they work correctly for field representatives.
- Coordinate project launches by preparing requirements, forms, product lists, and schedules before start dates.
- Track project timelines and progress, identify potential delays or issues, and escalate them to the appropriate team lead.
- Prepare and review project schedules and form upload files against required formatting standards.
- Communicate project updates, changes, and important information to the Operations team and relevant stakeholders.
- Check forms, project files, schedules, and data; maintain project records and document recurring procedures.
- Track support requests through resolution and communicate recurring issues to appropriate team members.
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