C-Level Executive Assistant, DTC E-Commerce
New
P
PairedDTC e-commerce
Source API remote eligibility restrictions: Portugal, Availability to overlap with US Mountain Time hours (within 3 hours preferred).Full-TimeExecutive
Salary not disclosed
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Job Details
- Experience
- 5+ years of experience supporting founders, CEOs, CFOs, COOs, or senior executives in startup, DTC, ecommerce, SaaS, or high-growth environments.
- Required Skills
- HubSpotGoogle WorkspaceSlackQuickBooksNotion
Requirements
- Have 5+ years of experience supporting founders, CEOs, CFOs, COOs, or other senior executives.
- Bring experience from startup, DTC, ecommerce, SaaS, or high-growth environments.
- Have strong executive support experience, including calendar and inbox management, executive communications, and prioritization.
- Have experience in scaled DTC or ecommerce businesses; subscription business experience is preferred.
- Be able to operate as an Executive Business Partner, not solely as an administrative assistant.
- Have exposure to budgeting, reporting, expense tracking, vendor pricing analysis, and interpreting P&Ls or financial data.
- Have experience with legal or compliance processes, such as contracts, trademarks, patents, and documentation.
- Be familiar with EOS / Traction methodologies, including Level 10s, Rocks, and Scorecards; this is highly preferred.
- Use Claude, ChatGPT, AI agents, or automation platforms to improve workflows and execution.
- Have advanced proficiency with Google Workspace, Slack, Notion, HubSpot, QuickBooks, CRM systems, project management platforms, and spreadsheets.
- Bring analytical, problem-solving, and process optimization skills.
- Be comfortable working in high-growth, ambiguous, fast-changing environments with shifting priorities.
Responsibilities
- Manage the CFO’s calendar, inbox, priorities, and follow-through across multiple workstreams.
- Bridge communication between leadership, vendors, legal, finance, operations, and external stakeholders.
- Support business operations and strategic initiatives by tracking deliverables and accountability.
- Coordinate vendor relationships, contracts, renewals, and operational due diligence.
- Assist with legal and compliance workflows, including contract coordination and documentation tracking.
- Support financial operations by reviewing reports, budgets, vendor pricing, and invoices.
- Build and improve systems, SOPs, workflows, dashboards, and operational processes.
- Use AI tools and automation to optimize workflows, documentation, and operational execution.
- Prepare meeting materials, agendas, and executive briefings, and track follow-ups and action items.
- Support exit readiness, data rooms, confidential documentation, travel, and executive logistics.
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