Executive Assistant - Project Management & Operations

New

D2BVeterinary services

Sourcing Location: South Africa/Philippines, UK business hoursFull-TimeMiddle

SalaryUp to £1100 per month

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Job Details

Demonstrated experience supporting busy founders, directors, or senior executives across multiple projects or business entities.
Proven senior executive assistant or project coordination experience.
Ability to manage multiple moving parts, establish delivery cadences, and hold colleagues accountable to deadlines.
Sound day-to-day administrative judgment, critical thinking, and ability to work without micromanagement.
Flawless spoken and written English suitable for engaging UK stakeholders and veterinary professionals.
Proven ability to deliver productively and independently in a remote home-office environment.
Availability aligned to UK working hours.
Previous exposure to veterinary, medical, healthcare, or related professional services sectors is preferred.
Hands-on proficiency with project management tools such as ClickUp, Asana, monday.com, or Trello is preferred.
Google Workspace or Microsoft 365 proficiency is preferred.

Coordinate ongoing tasks, operational deliverables, and strategic projects across both businesses.
Track timelines, project milestones, and pending actions to keep deliverables on schedule.
Follow up with the internal team on agreed priorities and deadlines.
Identify recurring operational friction points and implement clearer workflow systems.
Own high-volume administrative tasks, communication logs, and delegated actions for the Founder.
Organize daily inputs, action items, and outstanding priorities so critical deliverables are tracked.
Anticipate requirements, organize next steps, and resolve problems independently.
Coordinate professionally with external veterinary partners, clients, and internal contractors.

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