Executive Assistant, Global Energy Transition Initiative
C
ClimateWorks FoundationClimate philanthropy
Location in the UK preferred, Europe and US East Coast also considered, Experience scheduling and coordination across international time zonesFull-TimeMiddle
Salary61,000 - 70,000 GBP per year
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Job Details
- Languages
- Native English speaker
- Experience
- 5+ years of administrative work experience, with 2+ years in a senior administrator/executive assistant role.
- Required Skills
- SalesforceMicrosoft OfficeAsana
Requirements
- Have 5+ years of administrative work experience, including 2+ years in a senior administrator or executive assistant role.
- Have experience working with international partners and coordinating schedules across international time zones.
- Have experience maintaining complex calendars and coordinating meetings and events.
- Have experience working with a global team to plan logistics for group calls and meetings.
- Be a native English speaker with outstanding verbal and written communication skills.
- Demonstrate attention to detail and strong organizational skills.
- Have a high degree of proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Google Docs.
- Be able to prioritize competing tasks, work independently, and handle sensitive matters with discretion.
- Be able to work effectively virtually and in person with minimal supervision.
- Be willing to travel at least a couple of times a year.
- A BS or BA degree is nice to have.
- Experience with Salesforce, Asana, and Stova or another event management platform is nice to have.
Responsibilities
- Manage the Senior Director’s calendar and broader team calendars for alignment.
- Create and fill out scheduling polls and assist with scheduling internal and external group meetings.
- Coordinate with the CWF travel agent and assist with domestic and international travel arrangements, including flights, hotels, ground transportation, and logistics.
- Ensure the Senior Director is briefed and prepared for meetings, events, and trips.
- Obtain background information for the Senior Director’s commitments and provide detailed itineraries.
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