Executive Assistant
New
H
Hunt StCommercial construction
Looking for Philippines-based candidates, This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday)ContractExecutive
Salary1,000 - 1,500 AUD per month
Apply NowOpens the employer's application page
Job Details
- Languages
- Strong written and verbal English communication skills.
- Experience
- At least 3 years of experience as an Executive Assistant supporting Australian business or international clients.
- Required Skills
- Microsoft OfficeGoogle WorkspaceSlack
Requirements
- At least 3 years of experience as an Executive Assistant supporting Australian businesses or international clients.
- Experience supporting executives, business owners, or leadership teams.
- Strong organisational and time-management skills, with attention to detail.
- Strong written and verbal English communication skills.
- Ability to manage multiple priorities, work independently, and work with minimal supervision.
- Proficiency with Microsoft Office, Google Workspace, Outlook, and collaboration tools such as Slack or Microsoft Teams.
- Experience with calendar management, inbox management, meeting coordination, and travel bookings.
- Previous marketing experience and confidence using Canva to create presentations, social media content, and marketing materials.
- Comfort learning and using AI tools such as ChatGPT or Claude to improve productivity and workflows.
- Reliable internet connection and a dedicated home office setup.
- Remote independent contractor engagement; candidates are expected to disclose existing ongoing roles or client work and reflect the engagement on their LinkedIn profile as “Independent Contractor”.
- Expected to align with Australian business hours, approximately 9 AM–5 PM Monday to Friday, with flexibility in how time is managed.
Responsibilities
- Manage the executive's calendar, schedule meetings and appointments, and remind the executive of upcoming commitments.
- Monitor and organise emails, draft responses, and follow up on action items.
- Attend meetings when required, take minutes, record action items, and ensure follow-ups are completed.
- Answer calls on behalf of the executive and communicate with clients, suppliers, and stakeholders.
- Coordinate travel arrangements, accommodation, and itineraries when required.
- Prepare presentations, reports, correspondence, and other business documents.
- Maintain organised digital files, project documentation, and company records.
- Support project administration by coordinating with clients, suppliers, contractors, and internal team members.
- Assist with invoicing, expense tracking, and general administrative tasks; create marketing materials and basic social media assets using Canva.
- Develop and maintain SOPs and administrative processes, and identify opportunities to improve workflows.
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