Talent Coordinator
New
J
JobgetherFirst responder support
Ability to work remotely within the United States, Coordinate interviews across multiple time zones.Full-TimeMiddle
Salary50,000 - 60,000 USD per year
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Job Details
- Experience
- 2–3 years of experience in recruiting coordination, talent operations, human resources, or a similar role involving high-volume scheduling and administrative coordination.
- Required Skills
- Google Workspace
Requirements
- Have 2–3 years of experience in recruiting coordination, talent operations, human resources, or a similar role involving high-volume scheduling and administrative coordination.
- Have hands-on experience with Rippling, particularly candidate stage management, interview scheduling, offer workflows, or recruiting reports.
- Be proficient in Google Workspace, especially Google Calendar and shared documents.
- Be able to manage 20 or more active candidates and several open positions simultaneously while maintaining accuracy and meeting deadlines.
- Demonstrate excellent written and verbal communication skills with candidates, interviewers, hiring managers, and executives.
- Maintain accurate records, track deadlines, and complete recruitment processes consistently.
- Handle sensitive information responsibly, including compensation details, offer terms, and confidential candidate information.
- Resolve logistical challenges independently and identify opportunities to improve workflows.
- Work effectively across teams in a fast-paced, evolving environment and take ownership of results.
- Have a genuine interest in supporting the well-being and mental health of first responders and their families.
- Be able to work remotely within the United States and travel occasionally to Carlsbad, California, as business needs require.
Responsibilities
- Schedule phone screens, interview rounds, and final interviews across multiple time zones, and manage rescheduling.
- Coordinate interview panels, distribute preparation materials and scorecards, and follow up on interviewer feedback.
- Communicate with candidates throughout recruitment, sending confirmations, reminders, status updates, and follow-ups.
- Prepare and distribute offer letters using approved templates, coordinate approvals, and track signatures through acceptance.
- Maintain accurate ATS records for requisitions, candidate stages, dispositions, interview notes, and recruitment data.
- Provide People Operations with complete new-hire records and coordinate onboarding arrangements.
- Identify hiring workflow bottlenecks and improve processes through templates, automation, and other practical enhancements.
- Monitor recruiting indicators and provide regular reporting by role.
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