Executive Assistant
New
A
Assist WorldHealthcare technology
Listing location: Philippines / South AfricaFull-Time
Salary1,000 - 1,400 USD per month
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Job Details
- Languages
- Excellent written and spoken English
- Required Skills
- Time ManagementGoogle Workspace
Requirements
- Previous experience as an Executive Assistant, Operations Assistant, or Administrative Assistant.
- Experience using Google Workspace and Microsoft Outlook.
- Excellent written and spoken English.
- Strong organisational and time management skills.
- Ability to manage multiple priorities simultaneously.
- Strong written communication skills.
- High level of professionalism and confidentiality.
- Ability to work proactively with minimal supervision and take initiative.
- Startup or technology business experience is desirable.
- Recruitment or HR administration experience is desirable.
- Experience using applicant tracking systems (ATS) is desirable.
- Familiarity with DocuSign, document management, and project management tools such as Asana, ClickUp, Monday.com, or Notion is desirable.
Responsibilities
- Manage complex calendars, schedule internal and external meetings, and prepare agendas and follow-up actions.
- Book domestic and international travel and manage executive inboxes in Gmail and Outlook.
- Schedule interviews with candidates and hiring managers, coordinate recruitment processes, and liaise with candidates.
- Keep applicant tracking systems and hiring documentation organised.
- Support employee onboarding and offboarding and assist with HR administration and documentation.
- Maintain company records and internal documentation.
- Coordinate office supplies, operational purchases, and company-wide administrative projects.
- Prepare documents and presentations, manage digital filing systems, and coordinate with external suppliers and service providers.
- Learn and use new software platforms as the business grows.
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