Executive Assistant (C-Level)
This position is fully remote. Workable locations: Mexico. Monterrey, Nuevo Leon, Mexico. Mexico City, Mexico City, Mexico, Ability to work Eastern Time hours consistently.Full-TimeExecutive
Salary not disclosed
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Job Details
- Languages
- Excellent written and verbal communication skills in English.
- Experience
- 8+ years of experience as an Executive Assistant supporting C-level executives in a fast-paced environment.
- Required Skills
- Project ManagementMicrosoft ExcelPowerPointAsana
Requirements
- Have a college degree or equivalent.
- Have 8+ years of experience as an Executive Assistant supporting C-level executives in a fast-paced environment.
- Demonstrate experience managing projects and coordinating across multiple teams or stakeholders.
- Have excellent written and verbal communication skills in English.
- Be able to manage complex schedules, travel, and events with precision.
- Have advanced proficiency in PowerPoint, Word, and Excel.
- Bring strong organizational and problem-solving skills, discretion, and sound judgment with sensitive information.
- Be available during Eastern Time business hours and flexible for urgent needs outside standard business hours.
- Be willing to travel to the U.S. up to two times per year.
- Be comfortable working across multiple companies and priorities and handling ambiguity and change.
- Be tech-savvy and comfortable adopting new systems, tools, and AI solutions such as Claude.
- Experience with Asana or a similar project management tool is preferred.
Responsibilities
- Manage a complex, evolving calendar of internal and external meetings, calls, and events across multiple time zones.
- Plan and run leadership meetings, board sessions, offsites, and team events, including venue and vendor sourcing, budget tracking, agendas, logistics, materials, and follow-up.
- Coordinate travel arrangements, including flights, accommodations, ground transportation, and itineraries.
- Provide day-to-day administrative support, including email management, document preparation, and follow-ups.
- Own and drive cross-functional projects from kickoff through completion, tracking timelines, owners, and deliverables.
- Prepare agendas, briefing documents, and pre-reads, and build and edit presentations and reports for the leadership team.
- Support the executive’s direct reports and broader corporate team with scheduling, coordination, and project needs.
- Serve as a primary point of contact between the executive and internal and external stakeholders.
- Administer team tools such as Asana, use technology and AI tools including Claude to streamline workflows, and document recurring processes.
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