Chief of Staff & Executive Operations
New
Candidates must currently reside in Latin America (LATAM) or Europe., Availability to work a consistent Eastern Time (ET) or European time-zone schedule, with ET preferred.ContractExecutive
Salary not disclosed
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Job Details
- Languages
- Excellent written and spoken English
- Experience
- At least 2 years of experience as a Chief of Staff, Office Manager, Executive Assistant, Project Manager, or in a similar coordination or operations role.
- Required Skills
- Project ManagementAsanaNotion
Requirements
- At least 2 years of experience as a Chief of Staff, Office Manager, Executive Assistant, Project Manager, or in a similar coordination or operations role.
- Strong organizational and follow-through skills, including managing multiple timelines, tracking deliverables, and identifying blockers.
- Strong technical aptitude, analytical thinking, and ability to learn new tools quickly.
- Excellent written and spoken English.
- Ability to communicate professionally with colleagues, investors, senior executives, government officials, and other external stakeholders.
- Ability to work independently, anticipate needs, take ownership, and know when to escalate issues.
- Calm, analytical, and solutions-oriented approach to changing plans and competing priorities.
- Availability to work a consistent Eastern Time or European time-zone schedule; Eastern Time is preferred.
- Must currently reside in Latin America or Europe.
- Experience with investors, high-net-worth individuals, institutions, senior executives, or government officials is an advantage.
- Hands-on experience setting up Notion, Asana, or similar tools with dashboards is a plus.
Responsibilities
- Maintain an overview of active projects, tracking deadlines, deliverables, owners, and next steps.
- Follow up on outstanding approvals and action items, identify blockers, and ensure commitments are completed.
- Review executive materials, including financial reports and customer experience dashboards, and coordinate resolution of issues.
- Serve as a point of contact for investors, institutions, senior executives, government officials, and other stakeholders.
- Triage incoming messages, draft correspondence, prioritize requests, and manage follow-ups.
- Establish and maintain project management systems, workflows, and dashboards.
- Research, test, and implement technologies, including AI-powered tools, to improve productivity and reporting.
- Develop processes, templates, checklists, and documentation.
- Manage calendars across time zones and prepare meeting agendas, background notes, and research.
- Coordinate domestic and international travel, including flights, accommodation, transportation, and itineraries.
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