Chief of Staff & Executive Operations
New
V
Veta VirtualExecutive operations
You must be currently based in Latin America (LATAM) or Europe., Availability on a consistent Eastern Time or EU schedule (ET preferred), with adjustments planned ahead around the executive's travel.ContractSenior
Salary not disclosed
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Job Details
- Languages
- Excellent verbal and written English
- Experience
- 2+ years as a Chief of Staff, Office Manager, Executive Assistant, Project Manager, or similar role.
- Required Skills
- Project ManagementGoogle SheetsAsanaNotion
Requirements
- Have 2+ years of experience as a Chief of Staff, Office Manager, Executive Assistant, Project Manager, or in a similar role.
- Demonstrate strong project management and follow-through, including owning timelines, flagging blockers early, and following up until work is complete.
- Be tech-savvy, analytical, and able to learn new tools quickly.
- Have excellent verbal and written English.
- Be personable and comfortable speaking with teammates, investors, senior executives, and government officials, including on camera.
- Be calm, adaptable, and self-directed; handle changing plans and work without step-by-step direction.
- Be willing to respectfully push back or follow up with the executive and receive constructive feedback.
- Be currently based in Latin America (LATAM) or Europe.
- Be available on a consistent Eastern Time or EU schedule; ET is preferred.
- Experience with investors, high-net-worth individuals, institutions, senior executives, or government officials is a bonus.
- A STEM, finance, nonprofit, ESG, or sustainability background is a bonus.
- Hands-on experience with Notion, Asana, dashboards, AI tools, or distributed teams across time zones is a bonus.
Responsibilities
- Own the master list of active projects, tracking deadlines, deliverables, owners, and next steps.
- Keep major initiatives on target and protect the executive's time.
- Follow up on approvals, answers, and action items until they are closed.
- Review reports and materials, flag gaps or discrepancies, and coordinate with internal teams and external parties.
- Act as a point of contact for investors, institutions, senior executives, government officials, and other stakeholders.
- Triage messages, draft correspondence, and ensure external follow-ups happen on time.
- Set up and run a project management system, move work out of Google Sheets, and build project dashboards.
- Test and roll out tools, including AI tools, and create processes, templates, and checklists.
- Manage the executive's calendar and prepare agendas, background notes, and research for key meetings.
- Arrange domestic and international travel, including flights, hotels, ground transportation, and itineraries.
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