Bookkeeping & Administrative Assistant
New
F
Freelance Latin AmericaBookkeeping services
Venezuela, Bolivarian Republic of. Colombia. Panama. Ecuador. El Salvador. Mexico, PSTPart-Time
Salary not disclosed
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Job Details
- Languages
- Strong written English communication skills; ability to communicate effectively in English and Spanish.
- Required Skills
- Microsoft ExcelBookkeeping
Requirements
- Have proven bookkeeping experience, including hands-on proficiency with QuickBooks Online (QBO).
- Have strong knowledge of accrual accounting, general bookkeeping principles, accounts payable, and month-end processes.
- Have experience with bank and credit card reconciliations, transaction coding, and financial record maintenance.
- Be able to investigate discrepancies, identify errors, and resolve routine accounting issues independently.
- Be proficient in Microsoft Excel, including basic formulas and spreadsheet functions.
- Be able to manage multiple client accounts and recurring monthly deadlines.
- Demonstrate attention to detail, accuracy, and quality control.
- Have strong written English communication skills and be able to communicate effectively in English and Spanish.
- Be able to work independently, prioritize tasks, and manage time without constant supervision.
- Be comfortable learning software, following procedures, and maintaining accurate documentation.
- Use good judgment about which issues to resolve independently and which to escalate.
- Be available Monday to Friday for a flexible part-time schedule of 20 hours per week (PST).
- Experience with Dext or similar document-management software is a plus.
Responsibilities
- Manage day-to-day bookkeeping for assigned clients, including transaction coding, bank and credit card reconciliations, accounts payable, and bill processing.
- Maintain accurate, complete, and up-to-date financial records using QuickBooks Online.
- Investigate and resolve reconciliation discrepancies, missing transactions, duplicate entries, and routine bookkeeping issues.
- Perform month-end bookkeeping activities and complete assigned work within established deadlines.
- Review financial records for errors, unusual balances, incomplete information, and opportunities for improvement.
- Organize and maintain supporting financial documentation, client-specific procedures, and recurring task records.
- Follow up internally on missing information and escalate complex matters when guidance or decisions are required.
- Track time accurately by client and task.
- Provide administrative assistance, documentation updates, and process improvement support as bookkeeping responsibilities permit.
- Assist with defined marketing and operational support tasks and collaborate with team members to maintain efficient workflows.
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