Legal Administrative Assistant
W
World Business LendersCommercial lending
Workable workplace: remote; Workable locations: Ankara, Ankara, Turkey. Buenos Aires, Buenos Aires, Argentina. San José, San José Province, Costa Rica. Guatemala City, Guatemala, Guatemala. Islamabad Capital Territory, Pakistan. Bogotá, Bogota, Colombia, Must be available to work Monday–Friday, 9:00 AM – 6:00 PM Eastern Time.ContractJunior
Salary not disclosed
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Job Details
- Languages
- Clear and professional written and verbal communication in English; excellent command of English, both spoken and written.
- Experience
- Ideally 2+ years of experience in administrative support, executive assistance, office coordination, or a similar role.
- Required Skills
- Microsoft ExcelMicrosoft Office
Requirements
- Ideally have 2+ years of experience in administrative support, executive assistance, office coordination, or a similar role.
- A bachelor's degree in Business Administration, Office Administration, Legal Administration, or a related field is preferred.
- Have proficiency in Microsoft Office, particularly Outlook, Word, Excel, and Teams.
- Have experience with project management and task tracking tools, such as Monday.com.
- Be able to maintain organized digital files and document repositories.
- Have strong calendar management, meeting coordination, and administrative tracking skills.
- Communicate professionally in written and spoken English.
- Be available Monday–Friday, 9:00 AM–6:00 PM Eastern Time.
- Have a stable internet connection and professional remote working setup.
- Handle confidential information with discretion and professionalism.
Responsibilities
- Coordinate calendars, meetings, appointments, and internal discussions for the Legal Department.
- Schedule meetings across time zones and provide participants with invitations, materials, and updates.
- Prepare meeting agendas, organize supporting documents, and track follow-up items.
- Organize, maintain, and update departmental files, folders, and administrative records.
- Prepare, format, proofread, and distribute documents.
- Maintain internal dashboards, trackers, and project management systems, including Monday.com.
- Track administrative deadlines, pending requests, follow-up items, and outstanding documentation.
- Coordinate with team members to collect updates and communicate action-item status to relevant stakeholders.
- Maintain administrative procedures, checklists, templates, and workflows.
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