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Senior Executive Assistant

Senior Executive Assistant

New
Z
ZillowReal estate
U.S. employees may live in any of the 50 United States, with limited exceptions., Able to effectively support executives and stakeholders across multiple time zones; executives are based in Arizona and Pacific time zones.Full-TimeSenior
SalaryUSD 116000 - 195000 / year; In California, Connecticut, Maryland, Massachusetts, New Jersey, New York, Washington state, and Washington DC the standard base pay range for this role is $122,000.00 - $195,000.00 annually. In Colorado, Hawaii, Illinois, Maine, Minnesota, Nevada, Ohio, Rhode Island, Vermont, and Virginia the standard base pay range is $116,000.00 - $185,200.00 annually.
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Job Details

Experience
10+ years of progressive executive support experience
Required Skills
Project ManagementArtificial IntelligenceStakeholder managementBudget managementGoogle Workspace

Requirements

  • 10+ years of progressive executive support experience, including significant experience directly supporting senior executives in complex, fast-paced organizations.
  • Demonstrated experience owning complex projects and operational initiatives, coordinating multiple stakeholders, and driving work from ambiguity through resolution.
  • Experience managing budgets and financial processes, including tracking spend and processing purchase orders.
  • Strong proficiency with Google Workspace and presentation development.
  • Technological fluency and ability to quickly learn and effectively use new tools.
  • Curiosity about AI and automation, with willingness to experiment and build or learn to build lightweight workflows.
  • Strong judgment and discretion handling confidential, sensitive, and non-public information.
  • Strong communication, influencing, relationship-building, and stakeholder-management skills.
  • Ability to anticipate needs, identify gaps, take ownership, and know when to act independently versus escalate.
  • Ability to support executives and stakeholders across multiple time zones and adapt to last-minute changes and urgent needs.
  • Ability to flex around senior executive schedules when business needs require it.

Responsibilities

  • Serve as the primary executive partner to the SVP of Communications, with additional support for the VP of External Affairs & Business Communications.
  • Own complex calendars, align executive time with business priorities, anticipate needs, and resolve competing demands.
  • Represent the Communications team and liaise with senior leaders, partner teams, executive assistants, and external stakeholders.
  • Identify operational gaps and risks across the Communications organization and ensure they are addressed.
  • Drive complex projects, review and approval processes, and initiatives from ambiguity through completion.
  • Own and improve operating rhythms, processes, and systems for the Communications team.
  • Manage budgets and financial processes, including purchase orders, expenses, procurement, and vendor coordination.
  • Identify opportunities to use AI, automation, and technology to reduce manual work and build lightweight automated workflows where appropriate.
  • Prepare executive-ready presentations, agendas, summaries, prebriefs, and workbacks.
  • Lead project planning for zRetreats, All Hands, leadership meetings, and other high-impact team events.
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USD 116000 - 195000 / year; In California, Connecticut, Maryland, Massachusetts, New Jersey, New York, Washington state, and Washington DC the standard base pay range for this role is $122,000.00 - $195,000.00 annually. In Colorado, Hawaii, Illinois, Maine, Minnesota, Nevada, Ohio, Rhode Island, Vermont, and Virginia the standard base pay range is $116,000.00 - $185,200.00 annually.
Apply Now