Executive Assistant
New
W
Women Donors NetworkSocial justice
This is a remote position open to candidates based in the United States, Pacific Time ZoneFull-TimeExecutive
Salary125,000 USD per year
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Job Details
- Experience
- At least 8 years of executive assistant experience supporting executive team members
- Required Skills
- Project ManagementArtificial IntelligenceGoogle Workspace
Requirements
- Have at least 8 years of executive assistant experience supporting executive team members.
- Have previously demonstrated experience and comfort with remote work.
- Bring executive administrative expertise, including accurate and dependable scheduling, travel, correspondence, meeting preparation, and project tracking.
- Demonstrate success leading and managing projects, multiple workstreams, competing deadlines, and dependencies.
- Have previous experience supporting a Board of Directors, including coordinating board meetings, materials, communications, and minutes.
- Use Google Workspace, AI, and project management systems with expertise and ease.
- Be able to manage multiple calendars and platforms, prepare presentation decks, manage CRM data, and run meetings smoothly.
- Be able to work weekday hours in the Pacific Time Zone and outside regular business hours when needed.
- Be available for occasional travel within the United States.
- Exercise discretion with sensitive organizational, staff, donor, and personal information.
Responsibilities
- Develop and streamline priorities, systems, and workflows that support the President & CEO.
- Manage the President & CEO’s calendar, scheduling, inbox, correspondence, and travel logistics.
- Prepare the President & CEO for meetings, events, and key decisions, including organizing materials and taking minutes as needed.
- Manage relationship communications and scheduling with staff, consultants, members, Board members, and external partners.
- Track action items and deliverables arising from the President & CEO’s commitments and follow up to ensure completion.
- Partner with the Chief of Staff and stakeholders to execute Executive Office priorities and special projects.
- Maintain digital files and records for Executive Office document, knowledge, and information management.
- Serve as a primary point of contact between the Executive Office and the WDN and WDA Boards.
- Schedule, plan, and execute board meetings and retreats in partnership with organizational and board leaders.
- Support team engagement, onboarding, training, and administrative needs.
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