Associate Director, Medical Affairs Operations
New
B
BridgeBioBiopharmaceuticals, rare disease
Location: Remote - USA; This is a U.S.-based remote roleFull-TimeDirector
Salary$185,000 — $225,000 USD
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Job Details
- Experience
- 8+ years of experience in the biopharmaceutical industry
- Required Skills
- SAPBudget management
Requirements
- Bachelor’s degree required; advanced degree (MS, MBA, PharmD, PhD) preferred.
- 8+ years of experience in the biopharmaceutical industry.
- Significant experience in Medical Affairs operations, congress or meeting management, or a comparable operations function.
- Hands-on experience managing operational budgets, forecasting, and accruals in partnership with Finance.
- Experience with contracting processes and purchase order systems, including requisition creation, receipting, and invoice resolution.
- Experience supporting congress strategy and execution within a medical or commercial organization.
- Understanding of compliance requirements for Medical Affairs engagements, HCP interactions, and transparency reporting.
- Highly organized, with attention to detail and ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills, including preparing materials for and interacting with senior leadership.
- Rare disease experience strongly preferred.
Responsibilities
- Support development and execution of the annual congress strategy and tactical plan, including prioritization, medical objectives, staffing plans, and post-congress debriefs.
- Coordinate operational execution for priority congresses, including booth and medical presence logistics, advisory boards, satellite symposia, exhibit space, procedures, and cross-functional timelines.
- Manage congress vendors, agency partners, tracking tools, calendars, budgets, and deliverable trackers; consolidate insights and metrics.
- Support annual budget planning, forecasting, and quarterly reforecasts; track actuals, accruals, and variances and report risks and reallocation opportunities.
- Manage Medical Affairs contracting, including scopes of work, vendor onboarding, review routing, execution, and renewals.
- Open, manage, and close purchase orders, ensuring requisitions, approvals, receipting, and invoice resolution; support vendor payment escalations.
- Build and maintain Medical Affairs tools, trackers, dashboards, processes, procedures, work instructions, and onboarding materials.
- Support Medical Affairs systems and platforms, including implementation, user adoption, and ongoing administration.
- Provide operational support to the VP of Medical Affairs, prepare leadership materials, and translate priorities into plans while tracking milestones and accountability.
- Maintain compliance, documentation, and audit readiness across Medical Affairs activities, congresses, contracts, purchase orders, and vendor engagements.
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