Senior Executive Assistant
New
V
Viz.aiHealthcare AI
United States - Remote, Flexible hours may be needed to cover US and Israel time zones.Full-TimeSenior
Salary$105K - $165K; $105K – $165K • Offers Equity • Offers Bonus
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Job Details
- Experience
- 5+ years supporting more than one C-level executive or VP
- Required Skills
- Google WorkspaceSlack
Requirements
- Have 5+ years of experience supporting more than one C-level executive or VP.
- Bring experience in SaaS or healthcare, preferably.
- Demonstrate the ability to manage complex calendars, travel, and priorities for multiple executives at once.
- Use AI tools such as Claude and ChatGPT in daily work to streamline workflows, and keep learning as the tools evolve.
- Have strong Google Suite skills, including Docs, Sheets, and Slides.
- Have experience working with global, remote teams.
- Be flexible to cover US and Israel time zones as needed.
- Use sound judgment with confidential information.
- Bring excellent written and verbal communication skills.
- Slack and Brex experience are preferred.
- Experience planning executive offsites and leadership events is a plus.
- Experience building or documenting workflows and automations for an executive team is a plus.
Responsibilities
- Manage complex, changing calendars and make priority calls about executive time.
- Plan domestic and international travel, including trips to hospitals, partners, and life science customers.
- Join executive meetings, capture notes and action items, and follow up until they are complete.
- Track priorities, commitments, and deadlines, and flag risks before they become problems.
- Prepare presentations, memos, and other materials using Google Suite.
- Design and help run executive offsites, leadership meetings, and team events.
- Build AI-powered workflows for meeting summaries, briefs, and follow-up tracking, and share effective approaches with other Executive Assistants.
- Manage correspondence, expenses, research, and logistics.
- Handle confidential information, including sensitive people and business matters.
- Back up other executives and support People Team initiatives as needed.
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