Executive Assistant
New
G
GoFastiBusiness consulting
Based in Latin America, available to work remotely, Availability that overlaps with U.S. business hoursContractExecutive
Salary1,200 - 1,800 USD per month
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Job Details
- Languages
- English-fluent; excellent written and spoken English. Bilingual English/Spanish is a plus.
- Experience
- 3+ years of experience as an executive assistant, chief of staff support, or similar high-level administrative role.
- Required Skills
- Google WorkspaceCRM
Requirements
- Have 3+ years of experience as an executive assistant, chief of staff support, or in a similar high-level administrative role.
- Demonstrate strong calendar management and scheduling skills across multiple time zones.
- Have excellent written and spoken English and polished, professional communication.
- Be proficient with Google Workspace or Microsoft 365.
- Be proficient with video conferencing and project or task management tools.
- Demonstrate organization, follow-through, attention to detail, and the ability to keep a leadership team accountable.
- Work proactively and handle confidential business information with discretion.
- Have a reliable remote setup and availability that overlaps with U.S. business hours.
- Familiarity with EOS, including L10s, Rocks, V/TO, and Scorecards, is a plus.
- Experience supporting consultants, coaches, or fractional executives is a plus.
- Experience with CRM tools and basic business development support is a plus.
- Experience with EOS-related software such as Ninety.io or similar is a plus.
Responsibilities
- Manage leadership calendars, email, and scheduling, including client meetings across time zones.
- Coordinate travel arrangements for leadership and client work.
- Schedule and prepare for Level 10 meetings, Quarterlies, and annual sessions.
- Take meeting notes and track action items.
- Maintain EOS tools, including V/TOs, Rocks, Scorecards, Accountability Charts, and to-do lists.
- Follow up on to-dos and Rocks, sending reminders and flagging items that are off track.
- Prepare client-ready documents, presentations, and reports, and organize client files.
- Handle travel logistics and expense reporting for in-person client work.
- Support business development through lead follow-up, CRM updates, and outreach coordination.
- Handle confidential information with discretion.
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