Administrative Assistant
New
R
Rivia MindMental health
At this time, we are only able to consider applicants whose primary residence is in one of the following states within the United States of America: Connecticut, Florida, Massachusetts, New Jersey, New York, North Carolina, Pennsylvania, South Carolina, Texas., Monday - Friday within normal hours of Operation (9am to 5pm or 10am to 6pm EST)Full-TimeJunior
Salary45,000 - 50,000 USD per year
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Job Details
- Experience
- Minimum 2 years of experience in administrative support or customer service
- Required Skills
- SalesforceProject CoordinationGoogle Workspace
Requirements
- Hold a bachelor's degree.
- Have at least 2 years of experience in administrative support or customer service.
- Have experience managing technical and confidential tasks.
- Be comfortable supporting C-suite members in a virtual setting.
- Demonstrate strong written and verbal communication skills.
- Use problem-solving and time-management skills to manage competing priorities.
- Be highly organized and able to manage complex calendars and multiple priorities.
- Be proficient with Google Suite.
- Have experience with diverse technology platforms, including Monday.com, Salesforce, and EHR/EMR platforms when applicable.
- Have expert computer skills and technical aptitude.
Responsibilities
- Manage the COO's and CEO's calendars, schedule internal and external meetings, coordinate domestic travel, and protect time for priority initiatives.
- Plan company-wide meetings and coordinate ad hoc travel requests.
- Prepare and edit documents, presentations, and reports for executive meetings and external partners.
- Coordinate meetings from agenda preparation and note-taking through sharing decisions, assigning action items, and following up with stakeholders.
- Screen and prioritize requests, calls, and communications, and draft responses for executives when appropriate.
- Assist with executive expense tracking and reimbursement processes.
- Track conference strategy and assist with planning, executing, and tracking special projects led by the COO and CEO.
- Oversee timelines, deliverables, and commitments, coordinating stakeholders and following up to ensure deadlines are met.
- Maintain data integrity and administer company-wide applications, including Google, Salesforce, and Monday.com.
- Coordinate employee milestone gifts and manage logistics for in-person and virtual events and client engagement activities.
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