Administrative Assistant
New
R
Rivia MindMental health
At this time, we are only able to consider applicants whose primary residence is in one of the following states within the United States of America: Connecticut, Florida, Massachusetts, New Jersey, New York, North Carolina, Pennsylvania, South Carolina, Texas., Monday - Friday within normal hours of Operation (9am to 5pm or 10am to 6pm EST)Full-TimeJunior
Salary48,000 - 52,000 USD per year
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Job Details
- Experience
- Minimum 2 years of experience in administrative support or customer service
- Required Skills
- SalesforceCustomer serviceGoogle Workspace
Requirements
- Bachelor's degree.
- At least 2 years of experience in administrative support or customer service.
- Experience managing technical and confidential tasks.
- Excellent written and verbal communication skills.
- Comfort supporting C-suite members in a virtual setting.
- Problem-solving and time management skills.
- Strong organization and ability to manage competing priorities.
- Proficiency with Google Suite.
- Experience with a diverse range of technology platforms and systems, including Monday.com, Salesforce, and EHR/EMR platforms when applicable.
- Expert computer skills and technical aptitude.
Responsibilities
- Manage calendars for the COO and CEO, schedule meetings, coordinate domestic travel, and protect time for priority initiatives.
- Plan company-wide meetings and coordinate ad hoc travel requests.
- Prepare and edit documents, presentations, and reports for executive meetings and external partners.
- Coordinate meetings by preparing agendas, taking detailed notes, communicating decisions and action items, and following up with stakeholders.
- Screen and prioritize requests, phone calls, and communications, and draft responses on behalf of executives when appropriate.
- Track executive expenses and coordinate reimbursement processes.
- Assist with planning, executing, and tracking COO- and CEO-led special projects and conference strategy.
- Oversee timelines, deliverables, and commitments, coordinating stakeholders and following up to meet deadlines.
- Maintain data integrity and enterprise administration in company applications, including Google, Salesforce, and Monday.com.
- Manage employee milestone gifting and event logistics, including in-person and virtual events and client engagement activities.
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