Executive Administrative Assistant (Contract)
New
C
CodewordCommunications agency
Location: United States; Work Arrangement: ['Remote']ContractExecutive
Salary45 - 60 USD per hour
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Job Details
- Experience
- 3–7 years of experience in administrative, operations, executive assistant, or project coordination roles
- Required Skills
- Project CoordinationProcess improvement
Requirements
- Have 3–7 years of experience in administrative, operations, executive assistant, or project coordination roles.
- Be highly organized and detail-oriented, with strong follow-through.
- Be proactive and resourceful in anticipating and handling next steps.
- Be comfortable supporting senior leadership and managing competing priorities and organizational deadlines.
- Coordinate confidently with coworkers, clients, and leadership.
- Be comfortable giving and receiving constructive feedback.
- Maintain strict confidentiality when handling sensitive strategic, organizational, and personnel matters.
Responsibilities
- Manage leadership calendars, resolve scheduling conflicts, and prioritize meetings.
- Prepare executive correspondence, briefing documents, agendas, and presentation materials.
- Collaborate with local team members on executive travel itineraries.
- Gather and consolidate regional content for leadership requests.
- Manage incoming leadership requests and prioritize communications as the primary liaison and gatekeeper.
- Track and follow up on leadership action items and strategic deliverables across cross-functional partners.
- Plan and execute bi-weekly team meetings and offsites, including agendas, presenter preparation, logistics, technology setup, and catering.
- Support team-member onboarding and maintain shared documentation, organizational charts, knowledge bases, and distribution lists.
- Draft and distribute internal communications, team announcements, and operational updates.
- Support operational projects and process-improvement initiatives, provide leadership with project updates, and handle urgent content-update requests.
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