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Virtual Executive Assistant to the CEO

Virtual Executive Assistant to the CEO

New
C
Collective ResidentialProperty management
Argentina. Brazil. Chile. Colombia. Mexico, EST hoursFull-TimeExecutive
Salary2,500 - 3,000 USD per month
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Job Details

Languages
Fluent in English
Experience
5+ years of experience as an Executive Assistant, with at least 2 years supporting C-level executives in a fast-paced environment.

Requirements

  • Have 5+ years of experience as an Executive Assistant.
  • Have at least 2 years of experience supporting C-level executives in a fast-paced environment.
  • Be fluent in English, with excellent written and verbal communication skills and a very neutral accent.
  • Demonstrate the ability to manage complex schedules, travel, and events with precision.
  • Be proactive and detail-oriented, with strong organizational and problem-solving skills.
  • Be comfortable adopting new systems, tools, and AI solutions to increase productivity.
  • Use discretion and sound judgment when handling sensitive information.
  • Work EST hours consistently and be flexible for urgent needs outside standard business hours.
  • Be comfortable working across multiple companies and priorities and navigating ambiguity and change.

Responsibilities

  • Manage complex schedules for internal and external meetings, calls, and events across multiple time zones.
  • Coordinate domestic and international travel, including flights, accommodations, and ground transportation.
  • Support planning for leadership meetings, board sessions, and special projects.
  • Anticipate the CEO’s needs and proactively resolve issues.
  • Provide administrative support, including email management, document preparation, and follow-ups.
  • Maintain confidentiality when handling sensitive company and personal information.
  • Serve as a point of contact between the CEO and internal and external stakeholders.
  • Adapt to changing priorities across multiple companies.
  • Provide support for personal travel, meetings, and errands.
  • Use technology and AI tools to improve efficiency and streamline workflows.
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2,500 - 3,000 USD per month
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