Executive Assistant
New
P
PairedLegal services
ColombiaFull-Time
Salary not disclosed
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Job Details
- Languages
- Excellent written and spoken English
Requirements
- Have proven experience as an Executive Assistant, Personal Assistant, or in a comparable role supporting senior leadership.
- Have experience independently managing complex calendars, competing priorities, and time-sensitive follow-ups.
- Have strong hands-on experience using AI tools and LLMs to automate tasks beyond occasional chatbot use.
- Have excellent written and spoken English.
- Have strong organizational skills, attention to detail, and the ability to anticipate needs.
- Have experience coordinating travel, preparing meeting materials, and maintaining organized documentation.
- Be able to handle confidential information with discretion and sound judgment.
- Be comfortable supporting professional responsibilities and personal coordination needs.
- Have previous experience supporting attorneys or working within a law firm.
- Be familiar with Clio, Lawmatics, or comparable legal case management and CRM systems.
- Have experience using workflow automation platforms alongside AI tools.
Responsibilities
- Manage complex calendars for meetings, court appearances, client consultations, and personal commitments.
- Identify and resolve scheduling conflicts proactively.
- Screen, prioritize, and route calls, emails, and correspondence; draft initial responses and flag urgent matters.
- Prepare meeting agendas, briefing materials, presentations, and supporting documentation.
- Track tasks, deadlines, action items, and follow-ups.
- Coordinate domestic and international travel, including itineraries, reservations, lodging, and expense reports.
- Maintain filing systems and assist with document preparation and formatting.
- Update legal case management and CRM systems, such as Clio or Lawmatics.
- Serve as a point of contact for clients, opposing counsel, co-counsel, vendors, and internal staff.
- Use AI tools and LLMs to streamline administrative tasks, develop repeatable workflows, and review outputs for accuracy.
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