Accounts & Administration Officer
New
T
TwoconnectLegal services
Workable workplace: remote; Workable locations: Philippines, Dayshift - 0700 AM- 0400 PM PHT (adjustments will be made for daylight saving time)Full-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- Clear written and spoken English ... is essential.
- Experience
- At least three years’ experience in administration, office coordination or professional services support is essential.
- Required Skills
- Microsoft Excel
Requirements
- A bachelor’s degree in Business Administration, Commerce, Accounting, Legal Studies or a related field is preferred.
- At least three years’ experience in administration, office coordination or professional services support is essential.
- Practical experience with invoicing, expense entry, basic accounts payable and receivable and routine reconciliations is essential.
- Proficiency in Microsoft 365, particularly Outlook, Word and Excel, is essential.
- Experience in a legal practice or legal services business, including familiarity with client and matter administration, is highly regarded.
- Experience with a bookkeeping platform, practice management system or CRM is highly regarded; the ability to learn new systems quickly is essential.
- Clear written and spoken English, including accurate email drafting and professional client communication, is essential.
- Strong document preparation, proofreading, digital filing and record management skills are essential.
- Excellent organisation, attention to detail and the ability to manage competing requests and deadlines are essential.
- Discretion and sound judgment in handling confidential client, legal and financial information are essential.
- The ability to follow documented approval workflows for billing, expenses, payments and access to records is essential.
- The ability to work independently, ask for clarification when needed and escalate errors or risks promptly is essential.
Responsibilities
- Monitor shared inboxes and respond to administrative requests.
- Coordinate calendars, meetings, appointments, and follow-up actions.
- Maintain accurate client and matter records, filing systems, and document control processes.
- Support client onboarding by collecting information, issuing forms, and tracking outstanding requirements.
- Format, proofread, and distribute correspondence, reports, and other documents.
- Track deadlines, action items, and follow-ups, escalating issues where required.
- Prepare and issue invoices based on approved billing instructions.
- Process supplier invoices and expenses, and maintain accounts payable and receivable records.
- Assist with basic bank and credit card reconciliations.
- Improve templates, checklists, and file management processes.
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