AI & Automation Virtual Assistant

New

PhilippinesFull-TimeMiddle

Salary not disclosed

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Job Details

Languages: Strong written and verbal English communication skills.
Experience: Minimum of 2–3 years of experience as a Virtual Assistant, Executive Assistant, Operations Assistant, Automation Specialist, or similar role.
Required Skills: Microsoft OfficeGoogle Workspace

Have a minimum of 2–3 years of experience as a Virtual Assistant, Executive Assistant, Operations Assistant, Automation Specialist, or in a similar role.
Demonstrate advanced proficiency with AI tools such as ChatGPT, Claude, Gemini, or Perplexity.
Have experience using AI to improve productivity, automate tasks, or create business solutions.
Have experience creating or managing automated workflows using Zapier, Make, GoHighLevel, n8n, or similar tools.
Understand how to identify processes that are suitable for automation.
Be able to create effective AI prompts and repeatable AI-powered workflows.
Have experience with Google Workspace, Microsoft Office, and common business productivity tools.
Be familiar with CRM, project management, communication, and business management platforms.
Have strong written and verbal English communication skills.
Be organized, detail-oriented, and able to manage multiple priorities and deadlines independently.
Have problem-solving, analytical, research, and technical aptitude, including the ability to learn new software.
Be able to explain technical concepts and AI tools in an easy-to-understand way.
Experience creating SOPs, process documentation, and workflow diagrams is preferred.

Manage email inboxes, correspondence, follow-ups, calendars, and administrative communications.
Provide day-to-day virtual assistant and administrative support to leadership and team members.
Identify repetitive processes and create, test, and improve automated workflows.
Research and evaluate AI tools, automation platforms, and productivity technologies.
Develop AI-powered solutions for administrative, operational, sales, marketing, and customer support tasks.
Create and optimize prompts, templates, SOPs, and process documentation.
Help team members integrate AI into their workflows and guide them on using AI tools.
Maintain, monitor, and troubleshoot automation systems and workflow integrations.
Support data entry, research, reporting, file organization, CRM management, and lead tracking.
Recommend process improvements and take ownership of AI, automation, operations, and productivity projects.

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