Virtual Executive Assistant — Real Estate & Property Operations
New
A
Assist WorldReal estate
Listing location: Philippines / South Africa, Able to work Eastern Time hours.Part-Time
Salary700 - 800 USD per month
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Job Details
- Required Skills
- Google SheetsGoogle Workspace
Requirements
- Have prior experience as a virtual assistant or executive assistant.
- Real estate, property management, or small business operations exposure is preferred.
- Be comfortable making and taking phone calls with vendors and service providers.
- Be highly organized and able to manage multiple, sometimes competing priorities for one busy principal.
- Be proficient in Google Workspace, including Sheets, Gmail, and Calendar.
- Be discreet and dependable when handling sensitive financial information.
- Be comfortable with ambiguity as the role evolves.
- Be able to work Eastern Time hours.
Responsibilities
- Track mortgage payments across the rental property portfolio and follow up to keep payments current.
- Monitor rent payments for self-managed tenants, flag late or missing payments, and escalate as appropriate.
- Maintain organized records across property managers and rental units using Google Sheets.
- Manage and organize the principal’s email inbox, and respond on his behalf where appropriate.
- Manage the principal’s calendar and scheduling.
- Make and take calls with vendors, utility providers, and servicers, including coordinating utility setup and teardown between tenants on construction turnovers.
- Provide general executive assistant support across construction, property management, franchise acquisition, and recording studio ventures.
- Coordinate documentation and next steps with outside professionals.
- Build a simple, reliable tracking system for tenant and mortgage payments.
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