Executive Assistant & Operations Support
A
Assist WorldNeurotechnology research
Philippines, South AfricaFull-TimeExecutive
SalaryUSD 1200 - 1300 / year
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Job Details
- Languages
- Excellent written and spoken English
- Experience
- Minimum 3 to 4 years of Executive Assistant experience, ideally supporting founders or startup teams
- Required Skills
- Google SheetsGoogle WorkspaceSlackNotion
Requirements
- Have a minimum of 3 to 4 years of Executive Assistant experience; experience supporting founders or startup teams is preferred.
- Use Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets.
- Use Slack and Notion.
- Demonstrate excellent written and spoken English, including polished, professional email writing.
- Work independently, apply sound judgment, and figure out tasks without step-by-step direction.
- Stay highly organized, follow through reliably, and execute quickly across multiple tasks.
- Be comfortable using AI tools and quick to learn new software, including internal ML tools.
- Have a genuine interest in AI and neurotechnology; this is a strong plus.
Responsibilities
- Triage the CEO’s incoming email, draft and send replies, and ensure requests are not missed.
- Schedule meetings, protect focus time, and resolve calendar conflicts.
- Follow up persistently on scheduling requests and email threads until they are closed.
- Own operations projects from research through completion and provide clear recommendations.
- Book flights and travel for visitors and team members, balancing timing and value.
- Handle the CEO’s personal scheduling, including appointments and dinner reservations.
- Complete administrative and setup tasks independently using available instructions.
- Track open tasks and proactively report progress.
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