Executive Assistant & Operations Support
New
A
AlljoinedNeurotechnology research
Listing location: Philippines / South AfricaFull-TimeExecutive
Salary1,200 - 1,300 USD per month
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Job Details
- Languages
- Excellent written and spoken English
- Experience
- Minimum 3 to 4 years of Executive Assistant experience, ideally supporting founders or startup teams
- Required Skills
- Google SheetsGoogle WorkspaceSlackNotion
Requirements
- Have a minimum of 3 to 4 years of Executive Assistant experience.
- Ideally have experience supporting founders or startup teams.
- Have excellent written and spoken English, including polished, professional email writing.
- Use Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets.
- Be familiar with Slack and Notion.
- Be comfortable using AI tools and quick to learn new software, including internal ML tools.
- Demonstrate organization, reliable follow-through, and the ability to handle multiple tasks.
- Work independently with sound judgment, common sense, and the ability to ask clarifying questions when needed.
Responsibilities
- Triage the CEO’s incoming email, draft and send replies, and ensure messages are not missed.
- Schedule meetings, protect focus time, and resolve calendar conflicts.
- Follow up persistently on scheduling requests and email threads until they are closed out.
- Research and complete operations projects, then provide a clear recommendation.
- Book flights and travel for visitors and team members, balancing timing and value.
- Arrange the CEO’s personal appointments and dinner reservations.
- Complete administrative and setup tasks independently using available instructions.
- Track open tasks and proactively report progress.
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