Medical Admin / Executive Assistant - Rheumatology & Internal Medicine

PhilippinesFull-Time

Salary not disclosed

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Job Details

Be extremely organized and detail-oriented, with a track record of managing multiple moving pieces.
Have clear and confident verbal and written communication skills and be comfortable representing the practice on the phone with patients.
Be proactive and able to anticipate needs and stay ahead of tasks.
Be comfortable managing multiple calendars, inboxes, and shifting priorities simultaneously.
Have strong Google Workspace experience.
Be able to coordinate among multiple people and keep everyone aligned.
Be comfortable working independently and taking ownership of administrative responsibilities.
Have access to a Mac or a PC with VPN capability.
Medical or healthcare experience is preferred but not required.
Experience with Pantera Streams or a similar VoIP phone system is preferred.

Manage and organize the practice's Google Workspace.
Coordinate calendars and scheduling across the team.
Monitor the physician's and practice leadership's emails and flag items needing attention.
Ensure appointments and calendars are scheduled accurately.
Coordinate communication among practice leadership, staff, and the patient coordinator.
Keep the physician informed about upcoming appointments, patients, situations, and communications.
Answer and place calls as needed, speaking with patients.
Track administrative details and follow-ups.
Help organize credentials, licensing-related administrative tasks, and other outstanding items.

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