Executive Assistant / Personal Assistant
New
H
Hunt StInvestment management
Looking for Philippines-based candidates, Fully flexible across Sydney, USA, and France time zones; availability and coverage across a 7am–7pm window.ContractSenior
Salary1,600 - 2,000 AUD per month
Apply NowOpens the employer's application page
Job Details
- Languages
- Excellent written English
- Experience
- 5+ years’ experience as a high-level EA / Executive Assistant
- Required Skills
- Microsoft Office
Requirements
- Have 5+ years’ experience as a high-level EA / Executive Assistant.
- Have strong experience with Xero and financial administration.
- Have experience supporting senior executives or founders.
- Demonstrate strong proficiency in Microsoft Office and productivity tools.
- Have demonstrated hands-on experience using AI and automation to improve business workflows and productivity.
- Be able to independently research, assess, and implement practical technology solutions to operational problems.
- Bring experience with automation platforms, integrations, AI agents, workflow tools, or systems optimisation; this is highly desirable.
- Be comfortable using AI tools such as ChatGPT, Claude, Gemini, or similar platforms.
- Have excellent written English and professional communication skills.
- Be able to manage multi-timezone calendars across AU/US/EU.
- Demonstrate high attention to detail and structured thinking.
- Be highly discreet, reliable, and proactive.
- Be Philippines-based.
- Engage as an independent contractor, disclose any existing ongoing roles or client work, and reflect the engagement on LinkedIn as “Independent Contractor”.
- Manage own time within the 7am–7pm coverage window to support overlapping time zones.
Responsibilities
- Manage a complex diary across Australia, USA, and Europe time zones.
- Coordinate meetings, run sheets, and daily scheduling adjustments.
- Monitor the inbox and draft professional communications.
- Manage Xero bookkeeping for personal and business accounts, and track expenses, invoices, and financial documentation.
- Support reconciliation and financial organisation.
- Coordinate international travel, accommodation, and itineraries, including changes and last-minute adjustments.
- Liaise with investors, partners, clients, and internal teams.
- Support personal scheduling and family-related coordination, and maintain visibility of recurring tasks and commitments.
- Use AI and automation tools to improve workflows, productivity, and information management; build or maintain practical AI-powered workflows and productivity systems.
- Troubleshoot operational and systems-related problems, recommend automation opportunities, and proactively improve how the principal works.
View Full Description & ApplyYou'll be redirected to the employer's site
