Accounts Payable Specialist
New
P
Paleovalley and Wild PasturesFood and agriculture
This is a fully remote U.S.-based position. Candidates must reside and work in one of the following states due to tax and compliance requirements: AR, AZ, CA, CO, FL, GA, ID, IL, LA, MD, MO, NC, NJ, NV, NY, OH, TX, VA, WA, WI, or WY.Full-TimeMiddle
Salary53,000 - 63,000 USD per year
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Job Details
- Experience
- 4 - 6 years of hands-on, full-cycle accounts payable experience
- Required Skills
- Microsoft Excel
Requirements
- Bring 4–6 years of hands-on, full-cycle accounts payable experience.
- Have experience with a large ERP environment, including purchase order, inventory, and accounts payable modules; Acumatica experience is preferred.
- Demonstrate experience with three-way matching, landed cost allocations, and resolving invoice, purchase order, and receiving discrepancies.
- Have strong reconciliation skills, including AP subledger-to-GL, vendor statements, purchase accruals, and related clearing or work-in-progress accounts.
- Understand accrual accounting and the accounts payable month-end close process.
- Have intermediate Excel skills, including PivotTables and formulas such as VLOOKUP and SUMIFS.
- Be able to manage high transaction volumes and competing deadlines with attention to detail, organization, and follow-through.
- Communicate clearly in writing and verbally and work effectively with vendors and cross-functional partners with little direction.
- An associate’s degree or higher in Accounting, Business, or a related field is a bonus.
Responsibilities
- Process vendor bills in Acumatica across multiple entities, ensuring correct company coding and supporting documentation and approvals.
- Match vendor invoices, purchase orders, and receipts, and resolve price, quantity, receiving, and other discrepancies.
- Manage AP approval workflows, the Acumatica Incoming Documents module, and shared AP inboxes.
- Review and code non-PO invoices and expenses to the appropriate entity, general ledger account, warehouse, and other dimensions.
- Allocate landed costs, including freight, processing fees, discounts, and taxes, to purchase order receipts.
- Reconcile the AP subledger to the general ledger, vendor statements, purchase accruals, landed cost clearing accounts, and work-in-progress balances.
- Prepare AP accruals, aging reports, reconciliations, and supporting schedules for month-end close.
- Maintain vendor records, including W-9s and banking information, and follow established controls.
- Support 1099 reporting, sales and use tax reviews, audit requests, and other AP compliance activities.
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