Executive Assistant / Senior Chief of Staff
New
H
Hunt StInterior design
Looking for Philippines-based candidates, Align with AU business hours (approx. 9 AM - 5 PM, Monday to Friday)ContractSenior
Salary2,000 - 2,500 AUD per month
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Job Details
- Languages
- Excellent written and verbal English communication.
- Experience
- 3+ years of experience as an Executive Assistant, Senior EA, Personal Assistant, Operations Coordinator or similar.
- Required Skills
- Google Workspace
Requirements
- Have 3+ years of experience as an Executive Assistant, Senior EA, Personal Assistant, Operations Coordinator or similar.
- Have strong experience supporting a senior executive, founder or business owner.
- Demonstrate exceptional organization, prioritisation and follow-through.
- Have excellent written and verbal English communication.
- Use discretion and be comfortable handling confidential information.
- Show strong attention to detail while maintaining sight of priorities.
- Work independently and make sensible decisions without constant direction.
- Have strong digital skills and willingness to learn new systems quickly.
- Have practical experience using AI tools to improve productivity and workflows.
- Be able to manage multiple priorities in a fast-moving environment.
- Have experience with some or most of the listed tools, including Microsoft 365 or Google Workspace, AI tools, meeting transcription, task management, communication, automation, CRM, documentation, and scheduling software.
Responsibilities
- Manage the CEO’s inbox, calendar, meetings and daily priorities.
- Triage incoming requests and determine what requires CEO attention.
- Prepare daily briefings, meeting agendas, notes and follow-up actions.
- Coordinate travel, bookings, appointments and scheduling.
- Track CEO commitments, deadlines, projects and outstanding actions.
- Follow up staff, contractors, clients and stakeholders on outstanding actions.
- Research and prepare concise briefing documents and decision-support materials.
- Use AI for meeting transcription, summaries, action items and follow-ups.
- Develop automated reminders, reporting and weekly CEO updates.
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