Administrative Assistant - Clinical Operations
New
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NIVA HealthWound care
South Africa, US Timezone (East Coast)Full-TimeJunior
Salary1,300 USD per month
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Job Details
- Experience
- 2+ years of administrative, executive support, healthcare operations, medical office, or similar experience preferred.
Requirements
- Have 2+ years of administrative, executive support, healthcare operations, medical office, or similar experience preferred.
- Experience supporting a manager, director, or senior leader is strongly preferred.
- Healthcare or clinical operations experience is a plus.
- Demonstrate strong organizational and time-management skills.
- Show exceptional attention to detail and follow-through.
- Manage multiple priorities and deadlines simultaneously.
- Communicate effectively in writing and verbally.
- Be comfortable using calendars, spreadsheets, email, electronic timekeeping systems, and other technology.
- Handle confidential employee and patient-related information with appropriate discretion.
- Work independently while maintaining strong communication with leadership and team members.
- Adapt to changing priorities in a fast-paced environment shaped by patient and operational needs.
Responsibilities
- Provide day-to-day administrative support to the Director of Nursing.
- Manage the Director of Nursing's calendar, meetings, appointments, deadlines, and priorities; prepare meeting materials, track notes and action items, and follow up on outstanding items.
- Review employee timecards and mileage submissions, identify discrepancies or missing information, and support timely payroll-related approvals and corrections.
- Coordinate patient and provider schedules, communicate changes, and help identify coverage needs and scheduling conflicts.
- Distribute operational messages, reminders, deadlines, and process updates, and track outstanding requests with team members.
- Coordinate onboarding activities, including orientation, training, introductions, equipment requests, and checklist follow-up.
- Coordinate offboarding activities and facilitate the return of company equipment and other assets.
- Partner with HR, IT/BII, Clinical Operations, and other departments to support employee transitions.
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