Operations Assistant - Financial Crime Consultancy
New
C
CapitexFinancial crime compliance
Fully remote, based in South Africa., Able to work UK business hours; approximately 10:00 to 18:30 SAST.ContractJunior
Salary not disclosed
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Job Details
- Languages
- Clear, professional written English
- Experience
- One to three years in an administrative, bookkeeping, payroll or back-office support role
- Required Skills
- SharePointMicrosoft ExcelAttention to detailBookkeeping
Requirements
- Have one to three years of experience in an administrative, bookkeeping, payroll or back-office support role.
- Demonstrate genuine attention to detail and check discrepancies rather than assume.
- Write clear, professional emails in English to clients and contractors.
- Be comfortable following up repeatedly and politely to obtain needed information.
- Have solid Excel skills and general confidence with software and online systems.
- Be organised and self-directed, able to work a full day productively without being told what to do next.
- Handle confidential candidate, client and financial information discreetly.
- Be based in South Africa and able to work UK business hours.
- Have reliable fibre internet with mobile data as a backup.
- Have backup power sufficient to keep working through an outage.
- Have a quiet, private space to work from.
Responsibilities
- Chase contractors and client managers for weekly and monthly timesheets across three regions.
- Collate approved timesheets and check them against contract terms.
- Flag discrepancies, missing approvals and anything that looks wrong.
- Prepare summary schedules for review and sign-off.
- Collect onboarding documents from new contractors and follow up on outstanding items.
- Carry out identity and right-to-work checks against a defined checklist, and request and chase references.
- Maintain complete, audit-ready compliance files and accurate contractor, client and placement records.
- Maintain the SharePoint and Teams file structure.
- Prepare invoice data for review and issue approved invoices.
- Liaise with Employer of Record providers and track contract end dates, document expiries and payment deadlines.
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